The last article on the best apps for entrepreneurs seemed to be pretty well received, so I decided to put together a similar article on the best Gmail plugins for busy web entrepreneurs!
Ever receive an email and were curious to know who sent it to you? Rapportive is a useful plugin that pulls the name, job description, and social profiles of your email contacts. It then replaces the ads on Gmail’s sidebar and displays the information it has collected. Depending on what it finds, this information may include links to a contact’s Twitter, Facebook, Skype, and Linkedin accounts. Upon your authorization you will also be able to one-click follow or connect with the contact and even see a list of connections shared in common. Download Rapportive and you’ll never go back, trust me.
Ever wish you could control and track your emails? mxHero allows you to do that, and much more. Once you add mxHero to your Gmail, you will be notified when a recipient opens your emails or attachments, or clicks on any links. The extension also allows you to schedule emails, self-destruct emails “x” amount of time after they’ve been opened, and choose to send certain files to specific recipients in group messages.
If you’re currently using (or even worse, paying for) a Customer Relationship Management (CRM) tool, consider Streak. It is a built in CRM extension that integrates with Gmail, enabling you to manage sales, customer support, and bug fixes while keeping track of hiring processes, scheduling emails, and automatically creating/using email templates. Without a doubt, Streak is a great FREE alternative to any current subscription-based CRM that’s charging you on a monthly basis.
If you love Google Drive, prepare to be driven into a whole new gear. CloudMagic is a nifty little plugin that integrates Gmail with any and all of your cloud-based softwares (ZenDesk, Evernote, Salesforce, etc..). You can access all those cloud tools without having to leave your inbox. CloudMagic gets even better by allowing you to integrate any cloud-based storage/photography websites, like Instagram, through their iPhone and Android apps.
This is great for entrepreneurs who are always on the go. Gmail Offline allows you to sync your mailbox to your computer so you can read emails without having to be on Wifi or data. The sleek interface even allows you to instantly send a reply email once you connect back to Wifi or data.
We all know how boring and routine email signatures seem to be. WiseStamp took notice and created a great Gmail plugin that enables users to create custom email signatures. You can grab snippets of your website, photos from your social profiles, and even merge links to important updates. Not impressed? Well, WiseStamp also allows you to integrate Google Analytics so you can track and optimize your click-throughs.
Here’s a great one for all you sales agents and customer service reps who send hundreds of emails a day. FollowUpThen is a handy Gmail extension that alerts you when it’s time to send a follow-up email, allows you to schedule future emails, sends you SMS alerts, and even allows you to remind co-workers/your team to send follow-ups. Awesome plugin to turnover more leads and impress them with your promptness.
Two-week paid vacations just got better. AwayFind is a must-have Gmail plugin that allows you to set priority to emails in your inbox so you are not being alerted of a new email every two seconds while on vacation. All jokes aside, it separates itself from a default vacation response in Gmail by giving you a breakdown of how often you communicate with each recipient in your inbox, and by allowing you to prioritize certain email addresses – so urgent emails can still get through.
Most of the Gmail extensions mentioned above are capable of scheduling emails. Boomerang, however, takes that to a whole new level. Once installed, you can schedule emails to specific times, which is great if you work/communicate in different timezones. The Boomerang Gmail plugin also lets you archive old emails, set reminders, and automatically schedule passed emails to return to the top of your inbox so you can be reminded to read them.
Hate going back and forth in email conversations about a good time to schedule a meeting? Assistant.to takes the hassle out of scheduling and rescheduling meetings by utilizing calendars of all the parties involved to make one-click changes. Once the Gmail plugin is installed, simply schedule a meeting in your calendar and send it out. The extension will send an email invite to all parties involved with multiple meeting times available for them to choose from. If you or anyone needs to reschedule, simply open the email invite, and select a different time – easy as that.